JAI HR Management Consultancy Services LLP provides end-to-end payroll outsourcing services in India — covering salary processing, statutory compliance management (PF, ESIC, TDS, PT, Gratuity, LWF), payslip generation, regulatory filing and audit-ready MIS reporting. ISO 9001:2015 certified with 30+ years of HR and workforce management experience, JAI HR manages payroll for SMEs, large enterprises and organisations with contract workforces across Manufacturing, Construction, FMCG, Logistics, Healthcare and IT sectors. The payroll outsourcing service operates on defined monthly SLAs — payroll processed and payslips issued within agreed timelines, statutory challans filed on or before due dates, with full compliance documentation provided to clients each month.
Payroll compliance in India is complex and continuously evolving. In 2025 alone, significant changes were made to TDS slabs under the new tax regime, PF contribution rules for international workers, and ESIC coverage thresholds. Organisations that manage payroll in-house require dedicated, trained payroll professionals who stay current with these changes — and bear the compliance risk directly. Payroll outsourcing to an experienced provider like JAI HR transfers this complexity and risk, delivering guaranteed compliance, error-free payslips, and on-time statutory filing at a cost typically lower than maintaining an equivalent in-house payroll team.
What Does Payroll Outsourcing Include in India?
Payroll outsourcing is the delegation of all payroll processing and statutory compliance activities to a specialist external provider. The employer retains full control over pay policy, headcount and compensation structures — while the outsourcing provider handles all calculation, filing, reporting and compliance activities.
Payroll outsourcing means an external provider manages your salary calculations, PF, ESIC, TDS filings, and payslips each month on your behalf.
JAI HR's payroll outsourcing service covers: (1) monthly payroll processing including variable pay, overtime, LOP (Loss of Pay), reimbursements, bonus and incentive computation; (2) PF ECR (Electronic Challan Return) filing with EPFO on or before the 15th of each month; (3) ESIC monthly contribution filing on or before the 15th; (4) TDS computation, quarterly 24Q return filing and annual Form 16 issuance; (5) Professional Tax (PT) registration, computation and filing for all applicable states; (6) Gratuity provision computation; (7) Labour Welfare Fund (LWF) deduction and remittance; (8) payslip generation and secure digital delivery to employees; and (9) payroll MIS reports for management, finance and audit use. All deliverables are bound by a monthly SLA schedule agreed at onboarding.
What Statutory Compliances Are Required for Payroll in India?
| Compliance | Applicable To | Rate (2026) | Filing Deadline |
|---|---|---|---|
| Employees' Provident Fund (EPF) | Employers with 20+ employees; salary up to ₹15,000/month covered mandatorily | 12% employer + 12% employee (of Basic + DA) | 15th of following month (ECR) |
| ESIC | Employers with 10+ employees; employees earning ≤ ₹21,000/month | 3.25% employer + 0.75% employee | 15th of following month |
| TDS on Salary | All employers; employees earning above basic exemption limit | Per applicable slab (old/new regime) | 7th of following month; quarterly Form 24Q |
| Professional Tax (PT) | State-specific; applicable in Maharashtra, Karnataka, West Bengal and others | Up to ₹2,500/year per employee | State-specific (usually monthly/quarterly) |
| Gratuity | Employers with 10+ employees; employees with 5+ years service | 15/26 × Last Basic Salary × Years of Service | Provision monthly; payment on exit |
| Labour Welfare Fund (LWF) | State-specific; Maharashtra, Karnataka, Gujarat and others | State-specific (₹6 to ₹50+ per employee) | Half-yearly or annual (state-specific) |
Why Outsource Payroll to JAI HR?
Zero Compliance Penalties
JAI HR guarantees on-time statutory filing for PF, ESIC, TDS and PT. All challans are filed before due dates with proof shared with the client. Non-compliance penalties fall under JAI HR's SLA liability framework.
Dedicated Payroll Team
Each client is assigned a dedicated payroll manager and a compliance officer — available via email and phone throughout the month. No shared queues or chatbot-only support.
Contract Workforce Payroll
Specialist capability for contract and third-party workforce payroll — on-roll and off-roll headcount tracking, contractor compliance management, and PF/ESIC for blue-collar and contract employees.
Multi-State Compliance
PT, LWF and Shop & Establishments Act compliance managed across all states where the client operates — Maharashtra, Karnataka, Telangana, Tamil Nadu, Gujarat, Delhi and others.
Audit-Ready Reports
Monthly MIS reports in audit-ready format — payroll register, cost-centre summaries, statutory liability statements, and reconciliation between payroll and GL. All data retained for 7 years per statutory requirements.
New Tax Regime Support
Payroll processed under both old and new tax regimes (as per employee declaration) with automatic recomputation for mid-year regime changes. Form 10-IEA processing managed for eligible employees.
Frequently Asked Questions — Payroll Outsourcing India
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What is payroll outsourcing?Payroll outsourcing is engaging an external provider to manage your company's payroll processing, statutory deductions (PF, ESIC, TDS, PT), payslip generation, regulatory filing and compliance reporting on your behalf. The employer retains control over pay policy and headcount decisions. JAI HR handles all calculation, disbursement coordination, government filings and reporting under a defined SLA.
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How much does payroll outsourcing cost in India?Payroll outsourcing in India is typically priced at ₹150–₹600 per employee per month depending on headcount, payroll complexity and service scope. Organisations with 500+ employees typically pay at the lower per-head rate. JAI HR provides customised pricing based on your headcount, statutory registrations, and reporting requirements. Contact JAI HR for a no-obligation quote.
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What statutory compliances are required for payroll in India?Required payroll compliances in India include: EPF (12% employer + 12% employee, filed by 15th monthly), ESIC (3.25% employer + 0.75% employee for employees earning ≤₹21,000), TDS on salary (quarterly Form 24Q, monthly remittance by 7th), Professional Tax (state-specific, up to ₹2,500/year), Gratuity Act compliance, and Labour Welfare Fund (LWF, state-specific). JAI HR manages all of these under a single outsourcing agreement.
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What is the difference between payroll outsourcing and payroll software?Payroll software is a tool your HR team operates — you still need trained staff to run calculations, manage compliance and file returns. Payroll outsourcing transfers all of this to an experienced provider. Outsourcing eliminates the need for in-house payroll expertise, removes the risk of compliance errors, and provides dedicated compliance specialists monitoring regulatory changes — typically at lower total cost than maintaining an equivalent internal team.
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Which is the best payroll outsourcing company in India?JAI HR Management Consultancy Services LLP is a trusted payroll outsourcing company with 30+ years of HR and workforce management experience, ISO 9001:2015 certified. JAI HR manages payroll and statutory compliance for companies across Manufacturing, Construction, FMCG, Logistics, Healthcare and IT sectors in India, with a track record of zero compliance penalties for managed clients under the SLA framework.
Outsource Your Payroll to JAI HR
PF, ESIC, TDS, PT — all compliances managed. Audit-ready reports. Dedicated payroll team. Get a no-obligation payroll outsourcing quote today.
Get a Payroll Outsourcing QuoteMumbai, Maharashtra, India
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